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The Group recognizes the importance of achieving and monitoring the high standard of corporate
governance consistent with the needs and requirements of its businesses and the best interest of all of its stakeholders and is fully committed to doing so. It is also with the objectives in mind that the Group has applied the principles on the Code of Corporate Governance Practices (the "CG Code") contained in Appendix 14 of the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the "Listing Rules").
In the opinion of the directors of the Company (the "Directors"), the Company has met the code provisions set out in the CG Code throughout the year ended 31 December 2009.
The Company has adopted the Model Code for Securities Transactions by Directors of Listed Issuers (the "Model Code") set out in Appendix 10 of the Listing Rules as the code of conduct regarding Director¡¦s securities transactions. All Directors have confirmed, upon specific enquiry by the Company, that they have complied with the required standard set out in the Model Code during the year ended 31 December 2009.
As at 31 December 2009, the board of Directors (the "Board") comprised three Executive Directors, being Messrs. Liang Jiang, Tan Yunbiao and Sung Hem Kuen, three Non-Executive Directors, being Messrs. Huang Xiaofeng and Luo Fanyu and Ms. Hou Zhuobing, and three Independent Non-Executive Directors, being Mr. Gerard Joseph McMahon, Ms. Tam Wai Chu, Maria and Mr. Li Kar Keung, Caspar. Mr. Li Li resigned as an Executive Director and the Deputy Chairman on 5 June 2009.
The Board is responsible for the leadership and control of the Company and oversees the Group¡¦s businesses, strategic decisions and performances. The management was delegated the authority and responsibility by the Board for the day-to-day management of the Group. Major corporate matters that are specifically delegated by the Board to the management include the preparation of interim and annual reports and announcements for approval before publishing, execution of business strategies and initiatives adopted by the Board, implementation of adequate systems of internal controls and risk management procedures, and compliance with relevant statutory and regulatory requirements and rules and regulations.
The Board meets at least quarterly and on other occasions when a Board decision is required on major issues. During the year ended 31 December 2009, the Board held five meetings.
Details of Directors¡¦ attendance at the meetings of the Board, the Compensation Committee, the Nomination Committee and the Audit Committee held during the year ended 31 December 2009 are set out below:
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Board |
Compensation Committee |
Nomination Committee |
Audit Committee |
Executive Directors
Liang Jiang Li Li (Resigned on 5 June 2009) Tan Yunbiao Sung Hem Kuen
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5/5 1/1 5/5 5/5
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1/1
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Non-executive Directors
Huang Xiaofeng Luo Fanyu Hou Zhuobing
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3/5 5/5 5/5
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Independent Non-executive Directors
Gerard Joseph McMahon Tam Wai Chu, Maria Li Kar Keung, Caspar
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5/5 5/5 5/5
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3/3 3/3 3/3
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1/1 1/1 1/1
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6/6 6/6 6/6
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The Company has received confirmation of independence from the three Independent Non-Executive Directors, namely Mr. Gerard Joseph McMahon, Ms. Tam Wai Chu, Maria and Mr. Li Kar Keung, Caspar in accordance with Rule 3.13 of the Listing Rules. The Board and the Nomination Committee have assessed their independence and concluded that all the Independent Non-Executive Directors are independent within the definition of the Listing Rules.
The Board members do not have any financial, business, family or other material/relevant relationships with each other. The balanced board composition also ensures that strong independence exists across the Board. The Directors¡¦ profile is set out on pages 10 to 12 to the annual report, which demonstrate a diversity of skills, expertise, experience and qualifications.
The Chairman is Mr. Liang Jiang and the General Manager is Mr. Tan Yunbiao. Their roles are clearly defined and segregated to ensure independence and proper checks and balances. Mr. Liang as the Chairman has executive responsibilities, provides leadership to the Board and ensures the proper and effective functioning of the Board in the discharge of its responsibilities. Mr. Tan Yunbiao as the General Manager is accountable to the Board for the overall implementation of the Company¡¦s strategies and the co-ordination of overall business operations.
All Directors, including Non-Executive Directors, appointed to fill a causal vacancy or as an addition to the existing Board, shall hold office only until the first general meeting after his appointment and shall then be eligible for re-election. Moreover, each Non-Executive Director of the Company will hold office for a specific term expiring on the earlier of either (i) the conclusion of the Annual General Meeting (the "AGM") of the Company in the year of the third anniversary of the appointment or re-election of that Director or (ii) the expiration of the period within which the AGM of the Company is required to be held in the year of the third anniversary of the appointment or re-election of that Director and in any event, subject to earlier determination in accordance with the Articles of Association of the Company and/or applicable laws and regulations.
The Company established the Compensation Committee in 1999. The authority and duties of the
Compensation Committee are as follows:
The Compensation Committee is authorized by the Board to seek any information it requires from any officer or employee of the Company and all officers and employees are directed to co-operate with any request made by the Compensation Committee.
The Compensation Committee is authorized by the Board to obtain outside legal or other independent professional advice if it considers it necessary and to secure the attendance at its meetings of outsiders with relevant experience and expertise if it considers this to be necessary.
The Compensation Committee should consult the Chairman and/or General Manager about their proposals relating to the remuneration of other Executive Directors and have access to professional advice if it considers this to be necessary.
To make recommendations to the Board on the Company¡¦s policy and structure for all remuneration of Directors and senior management and on the establishment of a formal and transparent procedure for developing policy on such remuneration.
To have the delegated responsibility to determine the specific remuneration packages of all Executive Directors and senior management, including benefits in kind, pension rights and compensation payments, including any compensation payable for loss or termination of their office or appointment, and make recommendations to the Board of the remuneration of Non-Executive Directors. The Compensation Committee should consider factors such as salaries paid by comparable companies, time commitment and responsibilities of the Directors, employment conditions elsewhere in the Group and desirability of performance-based remuneration.
To review and approve performance-based remuneration by reference to corporate goals and objectives resolved by the Board from time to time.
To review and approve the compensation payable to Executive Directors and senior management in connection with any loss or termination of their office or appointment to ensure that such compensation is determined in accordance with relevant contractual terms and that such compensation is otherwise fair and not excessive for the Company.
To review and approve compensation arrangements relating to dismissal or removal of Directors for misconduct to ensure that such arrangements are determined in accordance with relevant contractual terms and that any compensation payment is otherwise reasonable and appropriate.
To make recommendations to the Board concerning officer and/or employee share option or incentive schemes or the like, or other forms of profit-sharing arrangements of the Group which might be devised to reward management or other employees over and above normal salary and bonuses.
Supervising the policy relating to, and the management and care of the Company¡¦s retirement or provident funds.
To ensure that no Director or any of his associates is involved in deciding his own remuneration.
To report to the Board on the matters set out in the terms of reference of the Compensation Committee and report to the Board on their work (including their decisions and recommendations) from time to time as appropriate and in any event not less than once every year.
The Compensation Committee comprises the three Independent Non-Executive Directors, Mr. Gerard Joseph McMahon, Ms. Tam Wai Chu, Maria and Mr. Li Kar Keung, Caspar. Mr. Li Kar Keung, Caspar is the chairman of the Compensation Committee.
The Compensation Committee shall meet at least twice a year. During the year ended 31 December 2009, the Compensation Committee held three meetings to review the annual remuneration package and performance bonuses for the Executive Directors and the management of the Company.
Details of the Directors¡¦ remuneration are set out in note 7 to the financial statements.
The Company established the Nomination Committee in 2005. The Nomination Committee is responsible for identifying suitable and qualified individuals to become Board member and make recommendation on appointment and reappointment of Directors. The Board is responsible for considering and approving the appointment of Directors with a view to appointing to the Board suitable individuals with the relevant expertise and experience to enhance the constitution of a strong and diverse Board and to contribute to the functioning of the Board through their continuous participation.
The authority and duties of the Nomination Committee are as follows:
The Nomination Committee is authorized by the Board to seek any information it requires from any officer or employee of the Company and all officers and employees are directed to co-operate with any request made by the Nomination Committee.
The Nomination Committee is authorized by the Board to obtain outside legal or other independent professional advice if it considers it necessary and to secure the attendance at its meetings of outsiders with relevant experience and expertise if it considers this to be necessary.
To review the structure, size and composition (including the skills, knowledge and experience) of the Board on a regular basis and make recommendations to the Board regarding any proposed changes.
To identify individuals suitably qualified to become Board members and select or make recommendations to the Board on the selection of, individuals nominated for directorships.
To assess the independence of Independent Non-Executive Directors, having regard to the requirements under the Listing Rules.
To make recommendations to the Board on relevant matters relating to the appointment or reappointment of Directors and succession planning for Directors in particular the Chairman and the General Manager.
To report to the Board on the matters set out in the terms of reference of the Nomination Committee and report to the Board on their work (including their decisions and recommendations) from time to time as appropriate and in any event not less than once every year.
The Nomination Committee comprises the Chairman, Mr. Liang Jiang, and the three Independent Non-Executive Directors, Mr. Gerard Joseph McMahon, Ms. Tam Wai Chu, Maria and Mr. Li Kar Keung, Caspar. Mr. Liang Jiang is the chairman of the Nomination Committee.
The Nomination Committee shall meet at least once a year. During the year ended 31 December 2009, the Nomination Committee met once to review the structure, size and composition of the Board and to consider, nominate and recommend suitable candidates for appointment and reappointment of Directors.
The remuneration of the Company¡¦s auditors, Messrs. KPMG, for services rendered in respect of the year ended 31 December 2009 is set out as follows:
| Services rendered |
Fee HK$'000 |
| Audit of final results |
2,300 |
| Review of interim results |
600 |
| Review of continuing connected transactions |
200 |
| Tax advisory |
185 |
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3,285 |
The Audit Committee of the Company was established in 1999. The authority and duties of the Audit Committee are as follows:
The Audit Committee is authorized by the Board to seek any information it requires from any officer or employee of the Company and all officers and employees are directed to co-operate with any request made by the Audit Committee.
The Audit Committee is authorized by the Board to obtain outside legal or other independent professional advice if it considers it necessary and to secure the attendance at its meetings of outsiders with relevant experience and expertise if it considers this to be necessary.
To be primarily responsible for making recommendation to the Board on the appointment, reappointment and removal of the external auditor, and to approve the remuneration and terms of engagement of the external auditor, and any questions of resignation or dismissal of that auditor.
To review and monitor the external auditor¡¦s independence and objectivity and the effectiveness of the audit process in accordance with applicable standard. The Audit Committee should discuss with the auditor the nature and scope of the audit and reporting obligations before the audit commences.
To develop and implement policy on the engagement of an external auditor to supply non-audit services. For this purpose, external auditor shall include any entity that is under common control, ownership or management with the audit firm or any entity that a reasonable and informed third party having knowledge of all relevant information would reasonably conclude as part of the audit firm nationally or internationally. The Audit Committee should report to the Board, identifying any matters in respect of which it considers that action or improvement is needed and making recommendations as to the steps to be taken.
To monitor integrity of financial statements of the Company and the Company¡¦s annual report and accounts, half-year report and, if prepared for publication, quarterly reports, and to review significant financial reporting judgments contained in them. In this regard, in reviewing the Company¡¦s annual report and accounts, half-year report and, if prepared for publication, quarterly reports before submission to the Board, the Audit Committee should focus particularly on:
| (a) |
any changes in accounting policies and practices;
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| (b) |
major judgmental areas;
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| (c) |
significant adjustments resulting from audit;
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| (d) |
the going concern assumptions and any qualifications;
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| (e) |
compliance with accounting standards; and
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| (f) |
compliance with the Listing Rules and other legal requirements in relation to financial reporting.
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In regard to 4 above:
| (a) |
members of the Audit Committee must liaise with the Company¡¦s Board and senior management and the Audit Committee must meet, at least once a year, with the Company¡¦s auditor; and
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| (b) |
the Audit Committee should consider any significant or unusual items that are, or may need to be, reflected in such reports and accounts and must give due consideration to any matters that have been raised by the Company¡¦s staff responsible for the accounting and financial reporting function, compliance officer or auditor.
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To review the Group¡¦s financial controls, internal control and risk management systems.
To discuss with the management the system of internal control and ensure that management has discharged its duty to have an effective internal control system including the adequacy of resources, qualifications and experience of staff of the Company¡¦s accounting and financial reporting function, and their training programmes and budget.
To consider any findings of major investigations of internal control matters as delegated by the
Board or on its own initiative and management¡¦s response.
Where an internal audit function exists, to ensure co-ordination between the internal and external auditors, and to ensure that the internal audit function is adequately resourced and has appropriate standing within the Company, and to review and monitor the effectiveness of the internal audit function.
To review the Group¡¦s financial and accounting policies and practices.
To review the external auditor¡¦s management letter, any material queries raised by the auditor to management in respect of the accounting records, financial accounts or systems of control and
management¡¦s response.
To ensure that the Board will provide a timely response to the issues raised in the external auditor¡¦s management letter.
To report to the Board on the matters set out in the code provisions regarding Audit Committee of Appendix 14 of the Listing Rules.
To consider other topics, as defined by the Board.
The Audit Committee comprises the three Independent Non-Executive Directors, Mr. Gerard Joseph McMahon, Ms. Tam Wai Chu, Maria and Mr. Li Kar Keung, Caspar. Mr. Gerard Joseph McMahon is the chairman of the Audit Committee.
The Audit Committee shall meet at least four times a year. During the year ended 31 December 2009, the Audit Committee held six meetings, inter alia, to review the 2008 annual results and the 2009 interim results of the Group. The Audit Committee focuses not only on the impact of the changes in accounting policies and practices but also on the compliance with accounting standards, the Listing Rules and the legal requirements in the review of the Group¡¦s financial results. It also focuses on the Group¡¦s systems of internal control including the adequacy of resources, qualifications and experience of staff of the Company¡¦s accounting and financial reporting function, and their training programmes and budget. During the year ended 31 December 2009, the Audit Committee met the external auditor once without the presence of the management to discuss any areas of concerns.
The Directors have acknowledged that they are responsible for overseeing the preparation of financial statements, which give a true and fair view of the state of affairs of the Group and of the results and cash flows in the relevant year. The responsibilities of the external auditor to the shareholders are set out in the Independent Auditor¡¦s Report on pages 38 and 39. In preparing the financial statements for the year ended 31 December 2009, the Directors have selected appropriate accounting policies, applied them consistently in accordance with the accounting principles generally accepted in Hong Kong which are pertinent to its operations and relevant to the financial statements and, made judgments and estimates that are prudent and reasonable, and have prepared the financial statements on a going concern basis.
The Company aims at presenting a balanced, clear and comprehensible assessment of the Group¡¦s performance, position and prospects in all communications issued to shareholders, including annual and interim reports, announcements and circulars. The annual and interim results of the Company are announced in a timely manner within 4 months and 3 months respectively after the end of the relevant periods.
The Board is committed to establish and maintain a sound and effective internal control system of the Group to protect the shareholders¡¦ investment and to safeguard the Group¡¦s assets and to achieve corporate objectives. Key components of internal controls of the Group are set out below:
A defined organizational structure, with specified limits of authority and lines of responsibility, has been established.
Established operating policies and procedures.
Delegation of authority - The Directors and/or management are delegated with respective level of authority relating to certain businesses or operational objectives. Committees (e.g. Audit, Compensation and Nomination), of which their decision-making authority is delegated by the Board, are established where necessary to review, approve and monitor particular aspect of operation of the Group.
Budgetary system ¡V (i) Business plan and forecasts are prepared annually and subject to monthly review and approval by the management. With annual budget and monthly rolling forecast, the management could identify and evaluate the likelihood of the financial impact of significant business risks in the coming year and achieve the business objectives; (ii) Budgetary system in relation to monthly recurrent and major capital expenditure is in place. Any material variances against budgets are investigated, explained and approved by the respective financial controller.
Internal Audit Department - In order to further enhance the internal control of the Group, an internal audit department was established. The internal auditor could access unrestrictedly to review all aspects of the Group¡¦s activities and internal controls. Any serious internal control deficiencies or fraud identified would be reported immediately to the Directors or directly to the Audit Committee.
Review by Audit Committee and the Board - The Directors review major business and operational activities and financial performance of the Group.
Comprehensive accounting system - A reliable and comprehensive accounting system is in place for the recording of financial information of the Group.
Monthly review by the management - Key operating and financial performance of each business segment are reviewed by the management on monthly basis. Regular meetings are held to review the business and financial performance against forecast and business strategies to be taken.
During the year ended 31 December 2009, review on the effectiveness and efficiency of material financial, operational and compliance controls and risk management procedures of the Group was made by the Board and the Audit Committee. The Board is generally satisfied with the effectiveness and adequacy of the existing internal control system of the Group. The Board acknowledges the importance of good corporate governance and will continue its efforts on enhancing the Group¡¦s internal controls to support further growth of the Group.
Internal control system of the Group is designed to provide reasonable (rather than absolute) assurance against unauthorized use or disposition. It could only manage, rather than eliminate, all risks of material misstatement, errors, loss or fraud.
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